Employee Sign Off/Employee Un-Sign Off

The Employee Sign Off feature allows employees who use the Time and Attendance Solution to indicate they have reviewed their time card information and to confirm its accuracy.

When the sign off feature is enabled, it is also enabled in the Employee Self-Service on the EIS devices and operates the same way.

If a Sign Off Agreement is set up for your organization unit, when you click the Employee Sign Off button, a message box is displayed. Select one of two buttons.

• If you select the Denial button, no sign off is recorded. A message appears saying, "You have chosen not to sign off on your time card at this time."

  The button that indicates the employee is NOT approving the time card information. The value entered here displays on the button, for example, Deny, Cancel, Disagree, etc.

• If you select the Approval button, the sign off is complete and the approval is date/time stamped. This sign off message is also added to the Time Card Report with the date and time of acceptance.

  The button that indicates the employee IS approving his/her time card information. The value entered here displays on the button (e.g. Accept, Approve, Agree, etc.).

  The message and button text may be different in your organization unit.

• Once the sign off agreement is approved, or if there is no sign off agreement required for this organization unit, the icon appears in the Employee Navigator section to indicate you have signed off the time card.
• If changes are made to your time card information for a pay period after you have signed off, the icon is removed from the screen when it is recalculated. You must sign off again.

  There are exceptions to this. The first exception is a duplicate clocking entered after you sign off. If the system determines that a clocking is a duplicate, the sign off is not lost. Another exception is automatic adjustments. If an automatic adjustment is updated, the sign off is not lost. A third exception involves the posting process. If the posting process occurs after you sign off on your time card, but the transactions post prior to your sign off, then your sign off is not removed.

• In addition, requests made after an employee signs off affect whether the sign off remains in place or is removed. The indicator that affects this is: SYS Application Indicator TA Solution Standard 7 (determines whether requests are Assume Approval or Assume Denial when dealing with employee signoffs).

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This section explains the effect on the Employee Sign Off when using the Assume Denial method.

The following table assumes that the employee has signed off.

*A request can be a clocking, calendar, or adjustment request. The request can be new (submitted after an employee signed off) or existing (submitted before the employee signed off).

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This section explains the effect on the Employee Sign Off when using the Assume Approval method.

The following table assumes that the employee has signed off.

*A request can be a clocking, calendar, or adjustment request that is added, modified, deleted, or approved after the employee has signed off.

When the Assume Approval method is used, a message appears during the "Review Requests Report" step of the pay period close process, stating that any unhandled requests will be denied by the system and the affected employees' sign offs will be removed.

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When you sign off, the Employee Sign Off button name changes to Employee Un-Sign Off.

To unapprove your time card (undo the sign off):

1. Navigate to your Employee screen.
2. Under Employee Actions, click Employee Un-Sign Off.

   The signed off icon no longer appears next to your name.

   The button name and functionality alternate between Employee Sign Off and Employee Un-Sign Off.

Note: Employees may have the option to sign off on their timecard from the Home Page of the Employee Information Station (EIS) device. For more information, see Sign Off/Un-Sign Off at EIS Device.